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State Merger
The initial meeting for the purpose of transitioning from three associations to a single merged association convened at 9:00 a.m. on July 11, 2009 at Carson City, NV. We started the meeting with introductions and a general discussion of merger responsibilities. After this, we had breakout sessions for the committees to allow them to discuss the responsibilities of their committees, develop a task list and start the merger process. After the breakout sessions, the committees were brought back together and each one presented a short synopsis of what they had accomplished. This also provided each committee to point out the issues that would involve one or more of the other committees. We decided to hold our next meeting in Laughlin at the Riverside Hotel & Casino which will be hosting the state Seniors Tournament at the same time. We also voted to hold the “final” organizational meeting at the Coast Casino in Las Vegas on March 27, 2010. It will start at 10:00 a.m. in Salon K. Following my comments you will find that each of the committees has provided a short discussion of the actions taken during the first meeting. The meeting was adjourned at approximately 1:55 p.m. Vern Vernazzaro, Chairman Bylaws Committee The bylaws committee for the proposed merger of the Nevada state associations has recommended the following: 1. The name shall be Nevada State USBC Assoc. 2. The state dues shall be $1 adult and $ .50 youth (pending approval of the Youth Committee as required). 3. There shall be 4 officers - president, 1st v president, 2nd v president and sgt at arms. 4. Number of adult directors shall be 21 with 2 per each of the 9 current associations and 3 at large which shall come from the North East section, North West section and Southern section. (This will be further defined as to the actual associations involved in the final bylaws proposal). The term of office shall be 3 years. (21 adult directors and 9 youth directors will be voted on at the organizational meeting. We have not decided which of those will serve for 1 year, which will serve for 2 years and which will serve for 3 years. 5. Number of youth directors shall be 9 with 1 per each of the 9 current associations. The term of office shall be 3 years. 6. A stagger system for starting the process of officers will be: President 3 years, 1st V President and Sgt at Arms 2 years, and 2nd V President 1 year. Thereafter, the term of office shall be 3 years. 7. A delegate system was proposed of 1 delegate for the first 1000 adult members or part thereof, 1 additional delegate for each additional 1000 members up to a maximum of 10 delegates. 8. A quorum of 29 adults and 6 youth delegates for the annual meeting. 9. Allow email, mail, and teleconference voting. 10. Decided deadlines for submitting amendments and credentials. We stayed with the basic director/officer recommendation of USBC for eligibility of candidates. The Nominating committee has the authority to develop any additional eligibility requirements. The delegates (adult and Youth) and the board will then approve these additional requirements. We did follow USBC guidelines on all the bylaws and did not expand on any one bylaw, to any degree. Betty Pozenel, Chairwoman Finance Committee Since the three associations each have their own way of reporting. The Finance Committee went through the three association’s income /expense reports and developed a draft in order to make a combined income /expense report. From this report the committee will be able to draft a proposed budget. Before finalizing a proposed budget the committee will need more information from the By-laws Committee: A. Final decision on number of board of directors and Vice Presidents. The committee had questions about the expense report from NSUSBCBA. The committee members ask Mel if he would get them answered. He said he would. The committee would welcome any input or suggestions A. President salary? B. Association manager salary? C. How much Travel expense for Directors?
Nominating Committee Received and approved an application for board member. Association Manager Application will be available for November meeting Decided on dates for nominations: December 1 – Nomination forms sent to potential candidates February 15 – Forms returned March 27 – Candidates available for organizational meeting Applications being mailed directly to current board members of the three (3) state organizations Applications will be mailed to all local association managers and presidents for copying and distribution to interested parties. Committee is working on cover letters for the individuals and associations. Since any eligibility requirements the bylaws and policy and procedures committees develop, we may need to modify the application process. Kathy Prange, Chairwoman Policy and Procedures Committee Our team made good progress during our meeting in July. We are tasked with coming up with Policy and procedures. We started by looking at the USBC suggested P & P and then looked at how our association might have different needs. As can be expected, some of what we do will be impacted by the actions of the other committees so we will be looking to coordinate some future actions with them. We feel we are about 65% complete with this task and will be ready for the March deadline. We will be having a conference call in the coming weeks to get more of this document completed. At our November meeting it is our goal to be complete. Tony Martin, Chairman |